Course Sunset Exception Process

The course sunset process identifies courses that have not recorded enrollment for the past 8 consecutive fall and spring semesters. (The course must have enrollment not simply be offered to zero enrollment.) The sunset process is run once a year in the fall semester after the census date to ensure that these courses have not received enrollment in the current semester. If a course is found that has a spring or summer end date, that end date will be extended to the next fall semester.

These courses are slated to be placed into "Sunset" status in Banner by the end of the current semester. Courses that are sunset are removed from the next publication of the UNM Catalog and are no longer available for scheduling. We check the section history of each course to ensure that we are not sunsetting courses that have had enrollment.

Schedule types not subject to sunset:

· Cop-op

· Dissertation

· Independent Study

· Seminar

· Thesis

· Topics

· Workshop


If we identify a schedule type that should not be subject to the sunset policy, we will change the end term to 999999. If you believe a course should not be subject to the sunset policy, then notify us at curric@unm.edu and we will review the course.

Course Sunset Exception Process

Affected Departments, Programs, and Branches are required to submit a Sunset Exception form to extend the course for an additional 4 semesters, subject to approval by the FSCC Chair(s). If a Sunset Exception form is not submitted, courses will be automatically sunset. Once a course has been sunset, the number assigned to the course must remain dormant for a minimum period of eight semesters.

Sunset Deadlines: Department Chairs are notified of the sunset deadlines via email and are responsible for letting faculty and staff know of the deadlines. It is important that we have current department chair information in Kuali.

TIP: Keep Curriculum Office Informed of Current Department Chair

· Use the form to add or change workflow approver. (https://survey.az1.qualtrics.com/jfe/form/SV_6XycesF8gMgarBA)

· The person on file as department chair will receive all email communication regarding course sunset.

· They will also be the person granted access to give department approval for sunset exception request forms.

· Only one person can be granted this role in the app at this time.

Access the Sunset App (Sunset Application) with your UNM netID and password


Submit a sunset exception request

· Select College and Department from dropdown menu.

PRO TIP: If your department does not appear in the dropdown menu, then there are no courses due to sunset in the current semester. However, you should check the preview for the next sunset period to aid in scheduling.

· Click the edit icon, change the status to Sunset Exception, and leave a detailed comment documenting why the course has not had enrollment in the last eight (8) semesters and proposing a dated plan for enrollment. Click on Apply Changes.

Department chair approval

· The department chair on file will be able to see the submitted exception requests for their department

· Use checkboxes to select courses, then at the bottom, click approve

 

Sunset Preview

When the sunset list for the current semester is posted, a sunset preview list will also be available. The preview list gives you a heads-up on courses that will be subject to sunsetting in the next sunset period if there is no enrollment.

PRO TIP: This is to assist you in scheduling for the next semester. No action is required or accepted for courses on the preview list.